Executive Assistant J010

REFERENCE J010

We are seeking a detail orientated, proactive Executive Assistant – Compliance & Development with proven experience in compliance processes to support the Development Director and the governance function. The successful candidate will be an effective organiser, confident in maintaining high levels of accuracy and skilled at anticipating requirements in advance. Acting as a trusted partner, this role is integral to the smooth operation of day‑to‑day activities, enabling the Development Director to focus on strategic priorities. Given the nature of the position, the postholder must be comfortable working with senior managers and the Board, while handling highly sensitive information with discretion. This is a dynamic and engaging role that combines governance and administrative responsibilities and reports to the Business & Executive Support Manager.

Key Tasks and Accountabilities:
Key tasks and accountabilities are intended to be a guide to the range and level of work expected of
the post holder. This is not an exhaustive list of all tasks that may fall to the post holder and
employees will be expected to carry out such other reasonable duties which may be required from
time to time.

Executive Assistant
• Acting as gatekeeper and first point of contact for the Development Director
• Comprehensive and efficient calendar and inbox management
• Coordinate high level internal and external meetings, including booking meeting rooms,
preparing agendas, arranging equipment or refreshments, taking minutes, and managing
follow-up actions.
• Arranging travel and accommodation.
• Provide finance-related administrative support, including setting up new suppliers, raising
purchase orders (POs), and processing invoices for payment.
• Project Management: Assisting with, or leading, special projects and conducting research.
• General administrative support to the Development Director and the Development Team
• Provide EA and admin cover for colleagues during periods of annual leave to ensure continuity
of service
Governance & Compliance support
• End to end meeting support for key Be First meetings including the Be First Board
• Managing enquiries, complaints and Freedom of Information (FOIs) requests.
• Coordinate logistics for offsites, board sessions and internal events.
• Managing processes including Project Initiation Documentation and Microsoft Teams
allocations.
General Admin & Business Support
• Contribute to the continuous improvement of administrative processes and systems.
• Use AI tools and automation to improve workflow efficiency, reduce manual tasks, and
support smarter ways of working.

PERSON SPECIFICATION
Essential Skill and Experience
• Proven track record as an Executive Assistant or Personal Assistant supporting C-Suite or
senior executives.
• Must have previous experience supporting a Board and understanding governance processes.
• Exceptional organisational, time-management, and multitasking skills with a keen eye for
detail.
• Flawless verbal and written communication skills.
• Able to react to changing requirements. Shows great dexterity in the works they undertake.
• Proactive, adaptable, and able to work under pressure to meet deadlines.
• Ability to handle highly sensitive, confidential information.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience using viewpoint, Salesforce or HR systems (Desirable, not essential)
• Knowledge of UK construction best practice would be desirable.
• Collaborative team player who builds constructive relationships across the organisation.
• Exceptional interpersonal and communication skills, both written and verbal.
• Experience working independently and making informed decisions without close supervision.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exposure to AI/automation tools to enhance administrative workflows.
• Collaborative team player who builds constructive relationships across the organisation.

If you are interested in applying for the role or know someone who might be, please submit your CV and a cover letter (2 sides of A4) expressing your interest and how you meet the requirements for this role.

Recruitment Closes: 12th May 2026 at 5pm